Hybrid Workplace Management Solution

Hybrid Workplace Management Software

Written by tech_adminJanuary 13, 2023
Coworking , Software , Workspace

Reimagine the workplace to drive safety, operational excellence, and productivity with hybrid workplace management software. At a time when organizations are plagued with burnout, mental health issues, and high attrition, organizations that successfully implement hybrid working models have an unfair advantage over others.

Workctrl: Giving next-generation teams modern and easy-to-use tools for coordinating hybrid schedules and improving collaboration.

What is Hybrid Workplace Management Software?

The hybrid workplace management system is a full suite of easy-to-use tools that coordinates your tools, people, and space, helping your teams work smarter.

Reserve meeting rooms, desks, or collaborative spaces. Manage on-site check-ins, internet access, and building access from a single platform. Simplify your hybrid workplace experience at every touchpoint with the best workplace management solution Workctrl.

Why Do Organizations Require Hybrid Workplace Management Solutions?

Data plays an important role in how organizations optimize their real estate and facilities management operations. Workctrl is an intelligent hybrid workplace management system that equips you to meet the needs of modern and hybrid facilities management.

Agile, simple, and flexible, Workctrl allows for dynamic space planning. Occupants can book conference rooms and desks. Increase the efficiency of your admin and facilities management teams while transforming the way you manage hybrid teams and spaces so that you spend less time on management and more time growing your business.

Workctrl has the right mix of hybrid workplace management in one modular solution to maximize the lifecycle of the space and to future-proof your business.

Benefits of Hybrid Workplace Management Software

Simplify Desk Booking

Enable employees to easily find and book available seats on beautiful seating maps. Workctrl hybrid workplace management system lets users book for the day or plan the schedule in advance.

Streamline the Meeting Room Booking

Meeting room software in the hybrid workplace management solution makes it easy to book conference rooms. Admins can set check-ins to track space utilization.

Empower Employees for in-person Interactions

Workctrl empowers employees to collaborate and socialize. Helps hybrid teams decide when to come to the office and syncs office visits and meeting schedules.

Optimize Your Hybrid Workplace with Data

Workctrl is an end-to-end solution for 360-degree space utilization analytics. Understand the usage of desks and spaces, modify your workplace strategy, and turn this data into insights.

Also Read: Integrated Workplace Management System (IWMS): Overview, Need & Benefits

Space Optimization

Capture occupancy data to optimize space use and enable a reservation system that minimizes conflicts and improves the employee’s office experience.

Create an Optimal Workplace Experience

Workctrl allows you to deliver a workplace experience with the right spaces, services, and amenities that focuses on employee health and well-being.

How Does a Hybrid Workplace Management System by Workctrl Help Your Business?

Experience the power of a truly integrated workplace with Workctrl’s hybrid workplace management software. For today’s hybrid working models, Workctrl delivers a smooth operating model, and automated workflows, and creates seamless experiences.

Upscale or Downscale Your Space and Resources

Understand the daily, weekly, and monthly occupancy data so that you can scale the workplace, staff, and food orders up or down.

Moderate the Workplace Traffic

Learn and understand the days and times when your workplace gets busy so that you can adjust team schedules and make traffic more predictable.

Optimize Your Office Space Layout

Monitor and track the conference rooms, spaces, and desks employees book most often to know the types of spaces that are high in demand.

Design a workplace that meets the Needs of Your Team

Workplace data gives granular insights into foot traffic and space utilization. The hybrid workplace management solution lets you design the most productive workplace.

Get started with Workctrl

Book a personalized demo to see Workctrl in action. A simple and powerful hybrid workplace management system for hybrid organizations.

Read More
Integrated Workplace Management System

Integrated Workplace Management System (IWMS): Overview, Need & Benefits

Written by tech_adminJanuary 9, 2023
Coworking , Software , Workspace

To survive the fast-paced business environment, the next-level organizations have renewed their focus on making informed decisions about the workplace, efficient space utilization, and providing an excellent occupant experience. Under the new approach, the workplaces of the future are adapting to new paradigm shifts that cater to improved productivity and employee satisfaction.

Integrated workplace management systems are the key to keeping pace with evolving workplace needs. They equip organizations with the tools and features to create the perfect workplace that ensures optimum performance and supports employee wellness.

What is Integrated Workplace Management Software (IWMS)?

In other words, integrated workplace management software is a centralized system that enables facility managers, admins and workplace managers access to the space utilization data. Using the IWMS solution, they can respond quickly to the changing needs of remote and hybrid organizations.

A robust integrated workplace management solution empowers organizations to manage space and asset allocation, energy usage, building performance, optimizing building maintenance, and other costs.

With Workctrl’s integrated workplace management software, facility managers save time that would otherwise be spent in collecting data. Instead, they can now focus on value-added activities as our IWMS generates granular insights critical to driving decision-making.

Why is an Integrated Workplace Management Solution Required?

Remote, hybrid, and flexible workplaces have become the norm. Their operations are far more complex and an integrated workplace management system acts as the anchor. By centralizing all digital operations of the workplace, it becomes easier for stakeholders and managers to view the same data, make changes, and communicate with each other.

When you equip your employees with better data and reporting capabilities, your reports will be more relevant, reliable, and accurate.

We’re on a mission to build smart workplaces with facilities that intuitively support teams and the work that happens within the spaces.

Benefits of the Integrated Workplace Management System

Resource Management

Businesses of all sizes have started adopting more sustainable practices and integrated workplace management solutions to gather performance metrics to plan better energy management. It enables facilities to measure, analyze, and reduce the consumption of resources and waste. These insights are used by organizations to grow their understanding of their overall energy consumption.

Aligns the Organization

For today’s remote-first organizations, integrated workplace management software aligns cross-functional departments. The single source of truth enables workplace and facility managers to react quickly to change and make data-backed space management and occupancy decisions. Facility managers can automate and streamline the data collection process which was otherwise manual, time-consuming, and erroneous.

Flexibility

An integrated workplace management system like Workctrl ( Work Control) makes it much easier for the admin staff and office managers to easily track issues using the centralized dashboard. Whether they are working remotely or on-premise, they can get a 360-degree view of how the office environment functions. The result translates to saving time on the grunt work of collecting and validating the data and spending more time analyzing this data to make decisions with the latest data.

Efficiency

While on an overview your office spaces, workplaces, and meeting rooms may seem to be well-utilized, we’ve found that occupancy on average is only between 50-60%. In other words, if 50% of your space is not being used, you can well estimate the high inefficiency this causes for the business. An IWMS software helps identify bottlenecks and inefficiencies which impact your business, allowing you to improve space utilization processes to achieve maximum efficiency.

Also Read: How Technology Redefining the Office Spaces

Employee satisfaction

Adequately managing occupant satisfaction has a direct impact on employee productivity. Workctrl’s IWMS has in-built features such as meeting room booking, visitor management, and hot desking to manage on-demand occupancy and seat requests. To build the next-generation collaborative workspaces, organizations need to ensure that employees have desks and seats when they need, on the go.

Space Productivity

An integrated workplace management platform is a catalyst for remote organizations because more occupants are sharing the same space. Even better, organizations have reported major cost savings by foregoing plans to expand office space or cut back on the existing workplace to fit a much smaller remote and hybrid workforce.

How Does the Integrated Workplace Management System by Workctrl Help Organizations?

Workctrl’s integrated workplace management system serves as a single point of access for different business sources. It streamlines workflows between teams and aids in all-round operation optimization.

Agile and flexible organizations use Workctrl to optimize the footfall at their premises, deploy a hybrid workplace strategy, and surveil, manage, and utilize conference rooms to their maximum efficiency.

Book a personal demo to see how organizations are reimagining their workplaces with actionable data generated by Workctrl.

Read More
Workplace Technology Trends 2023

5 Workplace Technology Trends of 2023 

Written by tech_adminDecember 17, 2022
Software , Workspace

The workplace of today is constantly evolving! With it, a number of era-defining changes are being made to how we choose and keep elite talent. The workspaces are undergoing major changes due to economic changes, technological developments, automation, globalization, and the COVID-19 pandemic.

Business leaders need to step up and demonstrate a profound understanding of the most recent workplace trends in order to keep up with these transformations. 

Why Is It High Time to Add Tech?

Over the years, we have seen some defining shifts in the workplace industry. From baby boomers through Gen X to millennials, we made a rather smooth transition. There is no doubt that each of these generations approached the workplace differently.

Additionally, the generations displayed relevant work habits and attitudes, making it simple for employers to change their requirements to fit them.

A fresh cohort is now joining the group.

Gen z is entirely different from what we have seen before. This is the generation born and brought up in a fast-paced environment, and that’s how they are looking forward to working. It’s time for workforces to embrace the changes and shift to tech-enabled modern workplaces.

Trends for Workplaces in 2023

It’s never too early to begin planning for the future. Over the past several years, there has been a significant transformation in the way we work in ways that few could have anticipated. Are these modifications here to stay, or will 2023 usher in some fresh workplace trends?

Integrated Workplace Management System

Decisions that are data-driven! A centralized system called an integrated workplace management system provides facilities management employees with access to building utilization data as well as pertinent financial and accounting data about the facility. Facility managers are able to respond promptly to the changing demands of clients thanks to integrated workplace management systems.

Facilities managers may take charge of capital projects by using integrated workplace management systems to ensure that choices about remodeling or expansion projects can be based on real utilization data.  

Visitor Management System

A workplace solution that enables businesses to monitor, track, and record visitor data using technology, streamlining and automating the visitor management process. This solution allows companies to go touchless from the second anyone enters the office premises, which has become a must-do today.

Apart from integrating the data of who is coming into the workspaces, the Visitor Management System also does touchless temperature and mask checks.

By providing each type of visitor with varying degrees of access permits and providing a high-level overview of all visitors, an efficient visitor management tool improves both the building’s security and the visitor experience.

Also Read: How Technology Redefining the Office Spaces

Hot Desking Booking System

The backbone of a successful hot desking solution is a well-integrated, smooth, and easy-to-use hot desking booking system. By removing designated workstations from the floor layout, the hot desking system optimizes available office space.  

With hot desks in place, businesses may make the most of their current office space, minimize their real estate portfolio, and restrict the number of allocated workstations from the floor plan—or avoid expanding before they have to. Hot desks don’t require prior reservations, making it simpler for workers to sit down, plug in, and start working.  

Meeting Room Booking

As the workspace trends are shifting towards more flexible approaches, companies are integrating IoT-enabled meeting rooms to create a better user experience. Employees can easily book meeting rooms as per their requirements seamlessly with booking systems integrated with the office apps.  

IoT-enabled meeting room booking allows employees to see the real-time availability of the rooms, order food and beverages on the tap, and manage amenities with a single touch. Installing smart technology at your workplace allows for a best-in-class user experience with safe and seamless workspaces.  

Access Control System

Every organization’s management system must have an access control system. These access control systems allow authorized users access while preventing simultaneous entry by unauthorized individuals into the building or workplace. The building’s owners and managers may regulate who has access and when with the help of this access control system.

Access control systems and integrated visitor management systems (VMS) can be connected. You determine how much access your employees and guests are allowed. Upon registration using appropriate readers, locks, and controllers, they will immediately get the required access rights to your space.

Technology has changed the way we work, and that has led to the creation of futuristic workspaces. The trends for workspaces in 2023 are a step towards creating more employee-centric workspaces. Smart technologies have the ability to enhance every element of the workplace, including productivity, health and safety, host desking, and employee well-being.

Read More
Integrated Workplace Solution

How Technology Redefining the Office Spaces

Written by tech_adminNovember 19, 2022
Software

Technology has altered how various companies function, changing everything from goal accomplishment tracking to communication methods. It is understandable that many firms rely on the utilization of these technology-driven advancements because it has so many advantages.

These benefits include raising employee productivity, motivation, and job effectiveness as well as enhancing a company’s efficacy and overall success. Technology developments also make things simpler and make everyone’s jobs easier.

Many cutting-edge tools and technologies can be found in the workplace today, many of which are intended to empower businesses by streamlining and tightly integrating their internal operations. Companies are incorporating the best software for office management, to foster a work culture that makes working seamless.

The way we collaborate has fundamentally altered because of technological advances. With the touch of a mouse, it is now able to connect with any of the workers, leaders, or colleagues whenever and wherever you are. Teamwork was elevated to a new level as a result of the sharp rise in collaboration and the resulting high level of communication flexibility.

Better cooperation enables leaders and managers to communicate with and manage their people more effectively. Technology has changed the workspaces, helping offices to step into the workspaces of the future.

Some Ways that Technology has Changed Workspaces Catering to the Evolving Needs

Virtual Meets Physical

As the workforce is coming back to the offices from the virtual space there is a major shift happening on the technology front. Enterprises need to make sure that the transition from virtual to physical is smooth keeping intact the changes that have become the way of work now.

The cloud will increasingly be integrated with the real world as a result of the rapid advancements in, machine learning, and Internet of Things (IoT) devices. These internal applications and social media platforms will make it easier for employees to keep in touch with one another while enabling innovation at breakneck speeds that boost workplace recognition, retention, and satisfaction.

Technology is influencing a growing number of strategic decisions; therefore innovation (cultivated in the office) will be more crucial than ever. Machine learning developments will eliminate tedious jobs and unnecessary tasks, opening up a lot of time for creative ideation.

Efficient Collaboration Technologies

Collaboration tools are the unsung heroes of this period, especially given that the majority of firms are adopting the hybrid-remote work style. Workplaces are investing in cloud collaborations and conferencing solutions to enable connections with local and distant colleagues as workers return to the workplace.

Such cutting-edge technologies (like IWMS: Integrated Workplace Management System) are being used by offices to promote seamless collaboration and create a hybrid workspace. Companies are integrating new ways of communication to make sure that employees are always well-connected.

As innovations are taking the front seat, the majority of businesses are implementing touchless technology to support the current need for social distance without interfering with core operations.

Integrating of systems like touchless visitor management systems, access control management systems, and much more. Teamwork was elevated to a new level as a consequence of the substantial rise in collaboration, which led to a high level of communication flexibility. Better cooperation enables leaders and managers to communicate with and manage their people more effectively.

Visitor Management System

The workspaces are protected and safe due to touchless technology. Additionally, it gives the workplace a seamless contemporary experience. The manual, paper-based method is not secure enough, and it significantly reduced corporate efficiency.

Visitors may pre-register on their smartphone using a Touchless visitor management system before arriving, undergo visitor screening, scan a QR code to check in, quickly find their host, and record the final details of their visit.

This procedure is controlled by a technology called a visitor management system. It serves as a substitute for or addition to conventional visitor records in the digital age. You keep a watch on who enters and what they do whenever someone comes to your building, school, or even a plot of land. You may link integrated visitor management systems (VMS) with access control systems.

You decide what degree of access your workers and visitors can have. They will instantly receive the necessary access rights to your area upon registration through compatible readers, locks, and controllers.

Increased Business Productivity and Employee Productivity

In order to increase an organization’s efficiency, technology is crucial. Managers rely on business productivity tools to keep tabs on the status of each stage of job completion. In this manner, managers can act quickly to intervene as necessary. These days, employees may use a variety of tools and software to carry out their regular jobs more effectively.

Access control Management systems can help the employee move towards effective team management and employee management. Project management software, for example, helps employees improve their daily work routines.

They may focus on pressing duties and prevent missing deadlines that can result in disgruntled customers. Additionally, effective time management gives you more time for innovation and coming up with fresh ideas.

Also Read: Meeting Room Booking Software: Overview, Features, and Benefits

On the Horizon

Currently, technology is being incorporated into the structural framework of the workplace. Right now, there is a lot of talk about AI, smart workplaces, and their effects. It’s a popular topic because it’s intriguing, but it’s also crucial to understand that before talking about AI trends in the workplace, we must first address some fundamental challenges like building better basic infrastructure around electricity. Slides, stylish lounge spaces, and totally open quirky style environments generated a lot of attention in the world of the open office.

The future appears promising as leading businesses set the standard for improved workplace technology, but it’s crucial to remember the fundamentals. The world of work is changing at a very fast pace and technology today has become the key enabler in making sure that employees have access to the very best.

Corporate leaders are opting for Hybrid workplace Solutions that may boost their output and profits in greater numbers. In order to create a workplace where people can work, focus, and socialize, technology is essential.

Read More

Meeting Room Booking Software: Overview, Features, and Benefits 

Written by tech_adminOctober 25, 2022
App , Software

A meeting room is an official space where people can come together to discuss the present and future agendas with the motive of enhanced output. Meeting room booking software or solutions are becoming increasingly popular in the corporate world as teams collaborate and connect formally and informally to drive organizational projects and objectives forward. It is becoming easier for the workforce to schedule a meeting in advance and invite participants by notifying them about the agenda. 

Meeting room booking through software is an advanced system that offers flexibility and value to businesses and corporate professionals by providing tools to pre-reserve the office spaces and schedule meetings. It is a comprehensive concept that allows employees to book and manage meetings, conferences, and training rooms. It works on a pre-scheduling model that combines technology with time and date to allow the workforce to book the meeting rooms in advance through an app and/ or a portal. Companies are often on the hunt for the best meeting room booking software or solutions to minimize wastage of time and resources and maximize workforce productivity. 

With the help of a meeting or conference room booking system, employees can book rooms that are available. It is important for the employees not to create any disturbance for the people who are already in the middle of a meeting. Meeting room booking software also provides relevant information to the managers and employees regarding the status of meeting rooms. 

Features of Advanced Meeting Room Booking Software

 There are several features of a tech-enabled smart meeting room booking software that empowers the workforce to conduct and host meetings flawlessly. Some of the best features of it are as follows: 

  1. One Way Integration with Email: The meeting/conference room booking software ensures impeccable integration with email. Integration with the email confirms the status of the booking to the hosts so that they can conduct meetings without facing any hindrances. The automatic sync of meeting room booking software with emails allows the hosts to utilize the occupancy and time conveniently. 
     
  1. Touchless Booking: With technology advancing day-by-day, it has become imperative for businesses to offer the best solutions to their workforce. Touchless solution is one of the greatest revolutions in the corporate sector that allows employees to perform certain official activities without physically indulging. An advanced meeting room booking system allows the employees to reserve the space and utilize the inside amenities with just a single tap on their digital devices, be it kiosks or tablets. 
     
  1. App-Based Booking on the Go: In case you have to host an urgent meeting, you can book the meeting space on the go without facing any technical error. This is a vital feature of the best meeting room booking software which ensures that employees are easily able to reserve the space on their way to the meeting rooms. 
      
  1. Overview of Available and Occupied Spaces: You can easily get an overview of the available and occupied spaces in order to manage your time efficiently. This also assists the employers to be aware of the most and least utilized meeting rooms so that they can take corrective actions and ensure proper and sufficient utilization of the resources.  
     
  1. Privacy and Verification of Booking: Most of the meeting room booking systems send a verification code or OTPs to the hosts to grant easy access and prevent any misuse of the space. This enhances overall privacy and security of the elements that are discussed in that official space during the meeting hours. Verification of the booking or reservation also confirms that the meeting room belongs to a specific person or team for a particular time which can be stretched as per the requirements. 
     
  1. Easy Invite and Alerts to the Participants: Apart from reserving the meeting space in advance, you can also invite the participants that are needed to be a part of the discussion. You can easily put in their details and the meeting room booking system will send an invitation and notify them ahead of the meeting time. It is regarded as the most prominent features which ensures that the hosts and participants get notifications and alerts for the meeting. This assists them to be prepared for what is going to be discussed in the meeting and hence it ultimately gives better results. 
      
  1. Ease of Operations with IoT Enabled Meeting Rooms: When it comes to implementing tech solutions in the office spaces, the term IoT holds severe importance for business enterprises. IoT stands for Internet of Things. It is a modern-day concept that integrates technology and physical devices with the purpose of exchanging data over the internet via communication. Modern meeting rooms are equipped with resources, sensors, and machines that help the employees to host meetings and manage the inside amenities easily. 
     
  1. Order Management and Services: A well-equipped and managed meeting room booking system allows the participants to order services like beverages and snacks. With just a single tap on a pre-installed tablet or kiosk, you can easily place your orders without hampering the flow of the meeting. 

Benefits of Having Advanced Meeting Room Booking Software 

Many businesses are implementing touchless solutions like office building management systems and meeting room booking systems to grow significantly. The benefits of an advanced conference room booking system are as follows: 

  1. Enhanced Employee Experience: Employee experience is one of the major concerns for the employers to attract and retain the workforce. With advanced technology, employers and managers can enhance performance as well as the experience of employees in the workplace. It is true meeting room booking systems allow the employees to act proactively and utilize the tech-enabled tools, equipment, and resources adequately. 
     
  1. Promote the Right Culture in Your Workforce: Promoting the right culture for the workforce is vital for businesses to sustain and grow. Keeping your workforce handy with the latest tech enhancements also enhances the work culture in the right direction. Streamlining the process to host a meeting creates a sense of seriousness and discipline among the workforce and equipping those meeting rooms with IoT enabled devices allows them to stay motivated and think out of the box. 
     
  1. Effective Resource Management: It is important for the businesses to monitor the utilization of the available resources and if they are not utilized correctly, corrective measures should be implemented. A meeting room booking system helps the companies to track the usage of the available spaces for formal meetings and the in-built amenities. This may help them to eliminate the barriers that influence the meeting room booking and implement the changes to use the resources adequately. 
     
  1. Increased Visibility into Space Utilization and Optimization: When we speak of the benefits of a meeting room booking system, it is not possible to overlook that it assists the companies to enhance the visibility by optimizing the space. Detailed analytics allows businesses to magnify the empty space adequately. This also helps in utilizing the available resources in the most efficient manner. 
     
  1. Enhanced Efficiency and Productivity: Increasing the efficiency and productivity of the workforce is one of the most crucial aspects for businesses to compete with the competitors and grow significantly. Many large, medium, and budding enterprises are opting for advanced technological concepts to empower their workforce. Apart from the meeting room booking system and integrated workplace management solution, companies are implementing concepts like hot desking and touchless solutions to increase the efficiency, output, and satisfaction of the employees. 

Hence, these are some of the important features and fascinating benefits of administrating the meeting/conference room booking system in the office spaces. Companies are recalling their employees back to the offices after a long break and indeed it has become the foremost concern for them to fulfill the requirements of their workforce. 

Filling your office spaces with technology is never a bad idea because the modern workforce is attracted towards tech developments. This will not only enhance the overall output of the workforce but it will help the employers to attract and retain the best talents. 

Read More